Privacy Policy

Who we are

Our website address is: https://iclrd.org.

International Centre for Local and Regional Development (ICLRD)

Privacy Policy

Data Controller: International Centre for Local and Regional Development (ICLRD)

Data Protection Officer: Mr. Philip Doherty, Director of Faculty Operations, Ulster University

This privacy policy relates to your use of the International Centre for Local and Regional Development (ICLRD) website: www.iclrd.org The International Centre for Local and Regional Development (ICLRD) values the privacy of visitors to our website, and individuals whose personal information we receive through the use of form submissions and other related services.

This website is maintained by the ICLRD.  The ICLRD fully respects your right to privacy.  We collect information about you only if you voluntarily submit the information to us for purposes such as (i) receiving updates, (ii) attending conferences, workshops, seminars, (iii) participating in training programmes, and (iv) completing surveys.  Data is collected strictly in accordance with the EU General Data Protection Regulation (GDPR), effective from 25 May 2018. Your data will only be shared, if necessary, in accordance with the law and where you have given consent.

The ICLRD is a company limited by guarantee and registered charity in Northern Ireland (NIC104019).  The ICLRD’s registered address is: Belfast School of Architecture and the Built Environment, Ulster University, York Street, Belfast, BT 15 1ED, Northern Ireland.

What is “personal data”?

Personal data relating to an identifiable, living individual:  It means data relating to a person who is or can be identified either from the data itself or in conjunction with other information that is in, or is likely to come into, the possession of the ICLRD.

The data we may collect about you includes:

• Your first and last name
• Your job title and employer’s details (name, address)
• Your email address.

The ICLRD will not intentionally collect or maintain any sensitive data.  We do not want you to provide any information regarding, for example, ethnic origin, religious beliefs, trade union membership, genetic data, health data, sexual orientation and biometric data. 

We obtain your personal data from forms on our website or other electronic tools we use in our operations – for example, Surveymonkey and Eventbrite.

Lawful basis for processing data

The ICLRD will apply the following conditions for processing as appropriate:

• Consent – the individual has given consent to the processing for one or more specific purposes.
• Necessary for performance of a contract / delivery of a service – the processing is necessary for the performance of a contract with the individual.
• Legal obligation – the processing is necessary for compliance with a legal obligation to which the data controller is subject.
• Vital interests – The processing is necessary in order to protect the vital interests of the individual. This is typically limited to processing needed for medical emergencies.

Use of Personal Data

We use the data provided by you to:

• Communicate with you regarding upcoming events, new publications, and other activities that may be of interest to you
• Communicate with you regarding training programmes  and/or other opportunities we believe may be of interest to you
• Enhance our community by conducting surveys.

All communications will be via email.

Data Controller

A ’data controller’ means a person or body who, wither alone or with others, controls the content and use of personal data.

The data controller for the ICLRD is the ICLRD Executive Board

Transfer of data outside the EU

The ICLRD is an academic partnership between Ulster University (Northern Ireland), Maynooth University (Republic of Ireland) and University of Maryland (USA).  The ICLRD website is currently hosted by Maynooth University. From time-to-time, we may use service providers in the United States and elsewhere to process personal information on our behalf. Where we use such services, your personal data may be transferred outside of your home jurisdiction to the United States and to other jurisdictions where our affiliates and service providers are located. Some of these jurisdictions, including the United States, do not have equivalent data protection laws as the European Union and other jurisdictions.

All countries within the European Economic Area have similar standards of legal protection for your personal data.  Where your data is stored on third party data centres, or managed by third party agencies on behalf of the ICLRD, outside of the European Economic Area, we will take steps to ensure that adequate levels of protection are applied to your information.

Accessing your personal data

Under data protection laws, you have a right to:

• Request a copy of your information
• Ask us to make any changes to ensure that your data is up to date and accurate
• Ask that we delete your information if we do not have a good cause to retain it
• Otherwise object to the way in which we use your information.

If you wish to access any of these rights, or if you have any questions about our use of your information, please write to the Date Protection Officer at the following address:

Mr. Philip Doherty

Data Protection Officer – ICLRD

C/o Ulster University

York Street

Belfast, BT15 1ED

Northern Ireland

Disclosure of Collected Information

We do not sell or rent email addresses and other personal information that we collect directly through the ICLRD Website.  However, any information that you voluntarily choose to display on any publicly available portion of the ICLRD Website, or on any Service, becomes publicly available and may be collected and used by us or others without restriction. We share your information, including personal information, as follows:

ICLRD Service Providers

We may provide personal information to third parties for their use in performing internal business functions (e.g., maintenance, security, data analysis, email transmission, CRM, database management services, email marketing, surveys, or data hosting) on our behalf. We will require such third parties to agree to only use your personal information in accordance with this Privacy Policy, and for no other purpose than to provide us with necessary services.

Legal Requirements

We may disclose personal information if we have a good-faith belief that doing so is required by a subpoena or other judicial or administrative order or otherwise required by law. Additionally, we may disclose personal information where we, in good faith, deem it appropriate or necessary to prevent violation of the ICLRD Terms of Service, or other agreements.

Opting out of communications

You may withdraw your consent to our use of your information at any time by emailing the Data Protection officer, Philip Doherty, at: pj.doherty@ulster.ac.uk – clearly noting ‘ICLRD Data’ in your subject line.

Links to other sites

This website may contain links to other websites.  The ICLRD is not responsible for those sites or for the privacy statements of other websites.

Status of Privacy Notice and Updates

This privacy notice is non-contractual.  We reserve the right to amend it from time to time. Amendments will be posted to the website and, where appropriate, through email notification.  Unless otherwise stated, all such changes will take effect immediately upon posting to the website.

No change to this privacy notice will change the nature or content of the consent that you have granted.

Privacy Questions

If you have any questions regarding rights and responsibilities under GDPR, information can be sought from the:

The Information Commissioner’s Office – Northern Ireland
3rd Floor
14 Cromac Place, 
Belfast
BT7 2JB

Telephone: 028 9027 8757 / 0303 123 1114
Email: ni@ico.org.uk

Cookies

Cookies are small pieces of information, stored in simple text files, placed on your computer by a website.  Some Cookies can be read by the website on your subsequent visits.  The information stored in a Cookie may relate to your browsing habits on the web or a unique identification number so that the website can remember you on your return visit.  Other Cookies are deleted when you close your browser and only relate to the working of the website. Generally speaking, Cookies do not contain personal information from which you can be identified, unless you have furnished such information to the website.  It may collect certain information such as IP addresses, domain names, the type of computer and the type of operating system being used.

The ICLRD uses Cookies to help us provide the best experience for our users.  If you choose to continue without changing your settings, we will assume that you are happy to receive all Cookies on the ICLRD website.

Cookies may be set in a number of places on this website:

• When you first visit the website, you may see a message informing you about the privacy statement.  If you click the ‘Hide this message’ button, a Cookie will be set which records this action
• Cookies are created to capture information for use with website analytics.  They help to provide the ICLRD with  accurate statistics to provide a better service

Most browsers allow you to turn off Cookies or to customise your settings.  Please note that if you turn off Cookies or change your settings, some features on the ICLRD website may not work correctly.Updated:            20 March 2023

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements